There have been so many times where this idea of productivity and the calendar app have come up, and so many questions on how to best use your calendar. Your calendar is a tool, yes, but I think there are better ways to divide your time, and that’s before you start taking appointments. Below are three ways that you should block out your calendar before you start taking your appointments.
- You First. When taking appointments most people seem to think that they have to work around other people’s schedules, especially if your the younger one in the equation. Instead of moving around your entire life and trying to reschedule everything make sure that you always come first. This will save you so much time in the long run because you won’t be competing against yourself to find an appointment that works for others.
- Block out the Time in Intervals. Most people say that they work from 9-5 with an hour for lunch. They block out the morning and the evening to do whatever they want, or if you're like most just get more work done, but why. Yes you have a ton of things to do and yes you need to get your work done, but if you're going to take your work home with you at the end of the day, you should have at least blocked out time earlier in the day to take a break. It is scientifically proven that we can only fully concentrate on things for a short time, depending on who you are about thirty minutes, and that makes it impossible for us to go from 9-5 without a break. If you take a 5-10 minute break every hour, you will come back more than refreshed and in most cases be able to finish twice the work. Try it out for a while and you’ll start to notice that you don’t need to take all that work home with you at the end of the day.
- Throw out the Schedule. Most people spend hours if not days fitting there schedules perfectly and blocking out every minute to only be hit with a surprise “situation” the second they walk into the door. Instead of wasting time planning out your day, you should write a list of the ten things you need to get down in that day. It doesn’t matter how long each one takes you or how fast you get them done, just make sure that at the end of the day you’ve finished your ten things. You’ll have saved time planning and then trying to replan your schedule on a daily basis.
In all, I think that these skills can help you to better complete your daily activities and save you from the scheduling nightmares that I’ve seen occur. Don’t let yourself fall into the nightmare of your schedule and re-think the way you plan your day today! Good Luck